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1.03 Administration Countdown, 8 pages

13.00 $

A detailed schedule for all pre-opening preparations in room division.( Administration, Operational, Legal, Personnel, Marketing, Technical )Including
Timeframe and details for follow-up according to priority.

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Checklist Countdown  For Pre-Opening  Actions

Personell Department  – Administration

HOTEL PROJECT : DATE : 17-Apr-20
OPENING DATE   :  Date MONTH NO.: 11
DEADLINE MONTH BEFORE OPENING PROGRESS STATUS
+6 MONTHS   NOTE NO. MONTHS -6 -5 -4 -3 -2 -1 DESCRIPTION ACTION NOT STARTED IN PROGRESS COM- PLETED REMARKS
  – Job description of HRM defined by the GM.
  – Draw up the “job application form”
  – List of expatriate and management
    positions:
    Establish salary conditions, Check
    hiring calendar
    ~ Updated information sheet supplied
       by Regional Office
    ~ Plan of Action at start of position (GM)
    ~ Monthly status report
  – Coordination and application of salary
    slips with FIN
  – Classification of job by category and
    set up of salary scales pre-opening
    research, standard practices, contact
    with the HPs of competiting hotel, etc.
X   – Prepare set of tests in accordance with
    the job category
    ~ paper and pencil
    ~ test of manual abilities
    ~ linguistic test
  – Establish procedures and operational
    manual for personnel management
    referring to HP manual on the following
    subjects:
    ~ Recruiting
    ~ Create employee file Updating with
    ~ Daily administration Eagle Software
    ~ End of contract
    ~ Administration of hotel N/A
       managers
X   – Establish hotel house rules according
    to hotel procedures
X   – Prepare training/info for dept. heads
    and section supervisors on :
    ~ procedures to be followed by
       personnel in their section,
    ~ working conditions and important
       points of local legislation,
    ~ trade union situation, if applicable.
  – Establish a management committee
    for employee cafeteria and define :
    ~ number of meals,
    ~ cost of meals & payment,
    ~ draw up menus, respect diets,
    ~ hygiene supervision,
    ~ cafeteria activities.
  – List reports that need to be filled out
    for local admin. & annual & monthly
    deadlines etc.
X   – Draw up outline for an orientation
Breakdown     program for new employees according
hours for each     to Chain procedure. The section
position group     concerning :
    ~ Chain and hotel objectives,
    ~ Client segments,
    ~ Organization of services provided by
       sections to be determined by DH during
       coordination phase in pre-opening
       training plan
X   – Draw up a schedule listing, according to
    category, benefits accorded to personnel
    such as :
    ~ Meals for employees and/or families,
    ~ Employee and/or family housing
       (and type),
    ~ Use of hotel restaurants,
    ~ Use of hotel equipment (sports, etc.),
    ~ Laundry,
    ~ Holidays,
    ~ Parking
X   – Prepare welcome booklet for distribution Insertion to staff’s
    to employees. handbook.
  – Plan staff recruiting.
    ~ When, where, how and with which
       department head,
    ~ Prepare letter formats for
       negative response,
    ~ Prepare standard letter of employment
       while waiting for contract to be sent.
X   – Prepare files on staff hired. On going
    File unsuccessful applications.
    Create a file for good applicants not hired
    ( for replacement, extras)
X   – Establish a book to list all the agreement Need to be revised
    signed by hotel management and w/lawyer
    employee’s representatives since
    its creation
  – Set up tracking tables for control of :
    ~ Mendays,
    ~ Global employee compensation,
    ~ Turnover,
    ~ Absenteeism,
    ~ Other dates
X   – Set up a computerized system: Eagle system to be
    ~ Personnel management, confirmed
    ~ Training management.
X   – Installation of department offices
On Going   – Participation in pre-opening meetings on going
    of executive committee
On Going   – Follow-up of check lists on going

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