creating global hospitality synergy
Detail Product
1.03 Administration Countdown, 8 pages
13.00 $
A detailed schedule for all pre-opening preparations in room division.( Administration, Operational, Legal, Personnel, Marketing, Technical )Including
Timeframe and details for follow-up according to priority.
Description
Pre-view pages
Checklist Countdown For Pre-Opening Actions
Personell Department – Administration
| HOTEL PROJECT : | DATE : | 17-Apr-20 | ||||||||||
| OPENING DATE : | Date | MONTH NO.: | 11 | |||||||||
| DEADLINE | MONTH BEFORE OPENING | PROGRESS STATUS | ||||||||||
| +6 MONTHS NOTE NO. MONTHS | -6 | -5 | -4 | -3 | -2 | -1 | DESCRIPTION | ACTION | NOT STARTED | IN PROGRESS | COM- PLETED | REMARKS |
| – Job description of HRM defined by the GM. | ||||||||||||
| – Draw up the “job application form” | ||||||||||||
| – List of expatriate and management | ||||||||||||
| positions: | ||||||||||||
| Establish salary conditions, Check | ||||||||||||
| hiring calendar | ||||||||||||
| ~ Updated information sheet supplied | ||||||||||||
| by Regional Office | ||||||||||||
| ~ Plan of Action at start of position (GM) | ||||||||||||
| ~ Monthly status report | ||||||||||||
| – Coordination and application of salary | ||||||||||||
| slips with FIN | ||||||||||||
| – Classification of job by category and | ||||||||||||
| set up of salary scales pre-opening | ||||||||||||
| research, standard practices, contact | ||||||||||||
| with the HPs of competiting hotel, etc. | ||||||||||||
| X | – Prepare set of tests in accordance with | |||||||||||
| the job category | ||||||||||||
| ~ paper and pencil | ||||||||||||
| ~ test of manual abilities | ||||||||||||
| ~ linguistic test | ||||||||||||
| – Establish procedures and operational | ||||||||||||
| manual for personnel management | ||||||||||||
| referring to HP manual on the following | ||||||||||||
| subjects: | ||||||||||||
| ~ Recruiting | ||||||||||||
| ~ Create employee file | Updating with | |||||||||||
| ~ Daily administration | Eagle Software | |||||||||||
| ~ End of contract | ||||||||||||
| ~ Administration of hotel | N/A | |||||||||||
| managers | ||||||||||||
| X | – Establish hotel house rules according | |||||||||||
| to hotel procedures | ||||||||||||
| X | – Prepare training/info for dept. heads | |||||||||||
| and section supervisors on : | ||||||||||||
| ~ procedures to be followed by | ||||||||||||
| personnel in their section, | ||||||||||||
| ~ working conditions and important | ||||||||||||
| points of local legislation, | ||||||||||||
| ~ trade union situation, if applicable. | ||||||||||||
| – Establish a management committee | ||||||||||||
| for employee cafeteria and define : | ||||||||||||
| ~ number of meals, | ||||||||||||
| ~ cost of meals & payment, | ||||||||||||
| ~ draw up menus, respect diets, | ||||||||||||
| ~ hygiene supervision, | ||||||||||||
| ~ cafeteria activities. | ||||||||||||
| – List reports that need to be filled out | ||||||||||||
| for local admin. & annual & monthly | ||||||||||||
| deadlines etc. | ||||||||||||
| X | – Draw up outline for an orientation | |||||||||||
| Breakdown | program for new employees according | |||||||||||
| hours for each | to Chain procedure. The section | |||||||||||
| position group | concerning : | |||||||||||
| ~ Chain and hotel objectives, | ||||||||||||
| ~ Client segments, | ||||||||||||
| ~ Organization of services provided by | ||||||||||||
| sections to be determined by DH during | ||||||||||||
| coordination phase in pre-opening | ||||||||||||
| training plan | ||||||||||||
| X | – Draw up a schedule listing, according to | |||||||||||
| category, benefits accorded to personnel | ||||||||||||
| such as : | ||||||||||||
| ~ Meals for employees and/or families, | ||||||||||||
| ~ Employee and/or family housing | ||||||||||||
| (and type), | ||||||||||||
| ~ Use of hotel restaurants, | ||||||||||||
| ~ Use of hotel equipment (sports, etc.), | ||||||||||||
| ~ Laundry, | ||||||||||||
| ~ Holidays, | ||||||||||||
| ~ Parking | ||||||||||||
| X | – Prepare welcome booklet for distribution | Insertion to staff’s | ||||||||||
| to employees. | handbook. | |||||||||||
| – Plan staff recruiting. | ||||||||||||
| ~ When, where, how and with which | ||||||||||||
| department head, | ||||||||||||
| ~ Prepare letter formats for | ||||||||||||
| negative response, | ||||||||||||
| ~ Prepare standard letter of employment | ||||||||||||
| while waiting for contract to be sent. | ||||||||||||
| X | – Prepare files on staff hired. | On going | ||||||||||
| File unsuccessful applications. | ||||||||||||
| Create a file for good applicants not hired | ||||||||||||
| ( for replacement, extras) | ||||||||||||
| X | – Establish a book to list all the agreement | Need to be revised | ||||||||||
| signed by hotel management and | w/lawyer | |||||||||||
| employee’s representatives since | ||||||||||||
| its creation | ||||||||||||
| – Set up tracking tables for control of : | ||||||||||||
| ~ Mendays, | ||||||||||||
| ~ Global employee compensation, | ||||||||||||
| ~ Turnover, | ||||||||||||
| ~ Absenteeism, | ||||||||||||
| ~ Other dates | ||||||||||||
| X | – Set up a computerized system: | Eagle system to be | ||||||||||
| ~ Personnel management, | confirmed | |||||||||||
| ~ Training management. | ||||||||||||
| X | – Installation of department offices | |||||||||||
| On Going | – Participation in pre-opening meetings | on going | ||||||||||
| of executive committee | ||||||||||||
| On Going | – Follow-up of check lists | on going | ||||||||||
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