4.01 Employee Manual, 32 pages
A detailed and comprehensive manual for every HR or Training Manager and
Divided into 7 sections of an employee’s responsibility, do’s & don’ts:
Introduction, definition of employee status, policies, standards of conduct, wage and
Salary policies, benefits and services, employee communications.
Workplace Toolbox prepared this Sample Employee Manual
as a starting point for you to
easily customize an EMPLOYEE MANUAL for your company.
We’ve organized the topics and written the basic policies. You can easily customize this manual by adding information about your company, such as your vacation policy, insurance policy, etc. We’ve included suggestions and examples to give you additional information and help you determine your company’s policies.
- The comments in [brackets] are prompts for you to customize the Employee Manual for your company. As you insert your company’s information, delete the brackets.
- The italicized comments in (parentheses) are instructions for you while customizing the document. Delete the italicized comments and parentheses before distributing the Manual to your employees.
- These instructions are not intended to be a part of your customized Employee Manual, but please include them when you e-mail this Sample Employee Manual document to an associate or friend for use in their company. However, you should delete this paragraph and the text above before printing your customized Employee Manual.
Revised [insert date here]
TABLE OF CONTENTS
SECTION 1 – INTRODUCTION
1.1 Changes in Policy
1.2 Employment Applications
1.3 Employment Relationship
SECTION 2 – DEFINITIONS OF EMPLOYEE STATUS
SECTION 3 – EMPLOYMENT POLICIES
3.3 New Employee Orientation
3.4 Probationary Period for New Employees
3.5 Office Hours
3.6 Lunch Periods
3.7 Break Periods
3.8 Personnel Files
3.9 Personnel Data Changes
3.10 Inclement Weather/Emergency Closings
3.11 Performance Review and Planning Sessions
3.12 Outside Employment
3.13 Corrective Action
3.14 Employment Termination
3.16 Health Related Issues
3.17 Employee Requiring Medical Attention
3.18 Building Security
3.19 Insurance on Personal Effects
3.20 Supplies; Expenditures; Obligating the Company
3.21 Expense Reimbursement
3.23 Visitors in the Workplace
3.24 Immigration Law Compliance
SECTION 4 – STANDARDS OF CONDUCT
4.2 Absence Without Notice
4.3 Harassment, including Sexual Harassment
4.4 Telephone Use
4.5 Public Image
4.6 Substance Abuse
4.7 Tobacco Products
4.8 Internet Use
SECTION 5 – WAGE AND SALARY POLICIES
5.1 Wage or Salary Increases
SECTION 6 – BENEFITS AND SERVICES
6.2 Cobra Benefits
6.3 Social Security/Medicare
6.4 Simple IRA
6.6 Record Keeping
6.8 Jury Duty/Military Leave
6.9 Educational Assistance
6.10 Training and Professional Development
SECTION 7 – EMPLOYEE COMMUNICATIONS
7.1 Staff Meetings
7.2 Bulletin Boards
7.3 Suggestion Box
7.4 Procedure for Handling Complaints
This Manual is designed to acquaint you with [Company Name] and provide you with information about working conditions, benefits, and policies affecting your employment.
The information contained in this Manual applies to all employees of [Company Name]. Following the policies described in this Manual is considered a condition of continued employment. However, nothing in this Manual alters an employee’s status. The contents of this Manual shall not constitute nor be construed as a promise of employment or as a contract between the Company and any of its employees. The Manual is a summary of our policies, which are presented here only as a matter of information.
You are responsible for reading, understanding, and complying with the provisions of this Manual. Our objective is to provide you with a work environment that is constructive to both personal and professional growth.
1.1 CHANGES IN POLICY
This Manual supersedes all previous employee manuals and memos that may have been issued from time to time on subjects covered in this Manual.
However, since our business and our organization are subject to change, we reserve the right to interpret, change, suspend, cancel, or dispute with or without notice all or any part of our policies, procedures, and benefits at any time. We will notify all employees of these changes. Changes will be effective on the dates determined by the Company, and after those dates all superseded policies will be null.
No individual supervisor or manager has the authority to change policies at any time. If you are uncertain about any policy or procedure, speak with your direct supervisor.
1.2 EMPLOYMENT APPLICATIONS
We rely upon the accuracy of information contained in the employment application and the accuracy of other data presented throughout the hiring process and employment. Any misrepresentations, falsifications, or material omissions in any of this information or data may result in exclusion of the individual from further consideration for employment or, if the person has been hired, termination of employment.
1.3 EMPLOYMENT RELATIONSHIP
You enter into employment voluntarily, and you are free to resign at any time for any reason or no reason. Similarly, [Company Name] is free to conclude its relationship with any employee at any time for any reason or no reason. Following the probationary period, employees are required to follow the Employment Termination Policy (See Section 3.13)
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